What do I need to use the Xero integration to SumUp?

To use this feature, you need to be a POS Plus or Payments Plus user and your Xero plan must include unlimited invoices and bills.

How do your sales and fees sync to Xero daily?

SumUp's Xero integration automatically syncs the previous day's data to Xero every morning at 4:00 a.m. Sales are recorded as invoices and fees as bills. Choose how sales are grouped (by item, category, or VAT-split summary) and let the daily sync handle the rest.

However, the following data cannot be synced yet:

  • Data collected before initiating the connection 

  • Item catalogue and inventory management 

  • Customer data 

  • SumUp Business Account transactions 

  • Sales made via invoices that were paid by bank transfer or simply marked as paid 

  • Cashbook movements and expenses data

How do sales appear in Xero?

The sales you'll find in Xero will appear as invoices which include the following information:

  1. Customer – "SumUp" (shows what SumUp "owes" you).

  2. Invoice lines – you can choose to display your sales as follows: 

    • By summary – one line per VAT rate so your bookkeeping is correct

    • Item category – one line per category

    • Item – one line per product

  3. Account: You can pick the account your invoices go to during setup.

How do fees appear in Xero?

The day after a payout, SumUp will create a bill in Xero, in the account that you choose during integration setup.

The bill line will contain the associated SumUp payout ID, and the corresponding VAT rate will by default be the one of the destination account you choose.

What's the SumUp clearing account?

When you link Xero to your SumUp profile, we add a new account called “SumUp Clearing Account”. It's a temporary holding area for each day’s sales and SumUp fees.

Here's how it works: 

  • A customer pays you.

  • The sale and the related fee both land in the clearing account and are marked paid.

  • SumUp sends the net amount (sales minus fees) to your real bank account.

  • Once that payout appears on your bank statement, you match it to the clearing account.

This extra step keeps your books tidy and accurate—sales, fees, and payouts stay separate until everything is reconciled. You can set up Xero rules to automate the matching if you prefer.